What is Satisfactory Academic Progress?

Oregon State University is required to establish standards for measuring Satisfactory Academic Progress (SAP) for students to be eligible for Title IV (federal) aid in accordance with the Higher Education Act of 1965, as amended by Congress. A student must meet the requirements of the financial aid SAP policy to be eligible for federal, state and institutional financial aid assistance at Oregon State. Below will is a general overview of the policy. For complete Satisfactory Academic Policy details, please review our complete SAP Policy

Satisfactory Academic Progress requires financial aid recipients to meet the following five criteria. You are held to this standard regardless of whether you have received financial aid in the past:

  1. Meet minimum cumulative OSU grade point averages (GPA).
  2. Satisfactorily complete at least 67% of cumulative credit hours attempted (Pace).
  3. Complete a degree/certificate program within the maximum time frame of credit hours allowed (MTF).
  4. Consistently complete: A student that does not successfully complete at least one (1) credit for two terms in an academic year will be considered ineligible for further aid even if they are meeting Pace and GPA requirements.
  5. A student that is suspended then reinstated at any time by the University will be considered ineligible for further aid even if they are meeting all other requirements.

Grade Point Average (qualitative)-You must meet the Oregon State University minimum GPA of 2.0 undergraduate/post baccalaureate, 2.25 DVM, 2.5 PharmD, and all other Graduate Programs 3.0 in order to retain your eligibility. This is based on your Oregon State GPA, not your overall GPA. If you are in the Degree Partnership Program be advised that coursework completed at the community college WILL NOT impact your GPA for Satisfactory Academic Progress purposes.

Completion Rate/PACE (quantitative)-You must complete at least 67% of ALL attempted coursework (including courses from the community college). Your PACE is the your EARNED HOURS/TOTAL ATTEMPTED HOURS. For example, 67 earned/120 attempted=55.8%.

Maximum Timeframe-You have 150% of the published time it takes to receive your degree to complete it and remain eligible for financial aid. For example a Bachelor’s Degree requires 180 credit hours to complete, which means you would have a TOTAL of 270 hours to complete your degree before you are no longer eligible to receive financial aid. 

Appealing for an MTF extension does not impact the federal aggregate aid limits. Once the aggregate limits are reached an MTF extension would have no impact on extending federal aid eligibility. Find more on our Aid Limits for Undergraduates page.

Maximum Timeframe Completion Chart:

Degree Program Maximum Time Frame
First Bachelor’s Degree 270
Biology, Chemical, or Environmental Engineering 288
International or Education Double Degree 318
Forest-Civil Engineering Double Degree 348
2nd or 3rd Bachelor’s Degree 135
Sustainability Double Degree 324
Innovation Management Double Degree 324
Computer Science Double Degree 360
Master’s Degree 127
Ph.D.   210
Ph.D. College of Science 285
Doctor of Pharmacy 246
Doctor of Veterinary Medicine 265

In MyOSU under the Paying for College Tab, go to the Financial Aid Requirements section and select Progress. After selecting the current aid year, you will be able to find all of this information under the Academic Progress Tab.

*Please review our Repeating Coursework Page for additional information on how repeats impact Pace and GPA.

Satisfactory Academic Progress is monitored at the end of each term and students will receive an email to their OSU student email address regarding their status for the upcoming term. The current SAP status will also be available to you through MyOSU. Students meeting the GPA and Pace components of the SAP policy are considered to be in GOOD standing and retain their aid eligibility (except as noted below).

You will be placed on financial aid WARNING if you were meeting the requirements in the prior term but are now not meeting the GPA or PACE measures of this policy. If you are on financial aid warning, you may continue to receive financial aid for one term. If you fail to meet the SAP standards by the end of your warning term you will be placed in an INELIGIBLE status. If you are in an INELGIBLE status you will be sent notification that future financial aid disbursements will be terminated. Students in the following status at any time will become INELIGIBLE for financial aid:

  • Zero credit hours are completed for two terms (in which aid is received) in an academic year
  • Suspended by the University
  • Exceeded maximum time frame for degree

You may submit an appeal for review of your circumstances to reinstate your financial aid eligibility, or you may attend without the benefit of financial aid until you reach the SAP policy standards.

Is there a deadline to submit an appeal?

A complete appeal must be received no later than the end of week 7 for current term financial aid reinstatement consideration. Appeals received after week 7 will be considered for future term reinstatement of financial aid eligibility.

How can I appeal?

You will need to submit a SAP appeal along with the required documentation. Most appeals require a corresponding MyDegrees academic plan that has been approved and locked by your academic advisor. If you will require more than one term to reach the required Pace or GPA, you will need to create a multi-term plan that shows the courses you will be taking. After you have created your plan, make an appointment with your academic advisor to review and lock it for your appeal. *

For a Maximum Timeframe (MTF) Appeal we will need to know the total number of remaining credits you must take to achieve your 1st Bachelor’s degree. Those courses must be included in an academic plan from your advisor as part of your appeal. We CANNOT consider coursework needed to earn a minor or double major for an MTF extension. In most cases only one extension may be granted. Second MTF appeals are only considered in the most extenuating circumstances.

*Repeated coursework must be identified on all academic plans. Please review our Repeating Coursework Page for additional information on how repeats impact Pace and GPA.

**See the Office of Registrar’s Video Tutorial page for help with using MyDegrees.

What if My Appeal is Approved?

If your GPA/PACE appeal is approved it will either be:

  • PROBATION-If your appeal is approved for 1 term it will be defined as on PROBATION and you may receive aid for one term. After that term you must be meeting the SAP policy in order to receive future terms of aid. If you fail to meet SAP policy after a term on PROBATION will become aid ineligible until such time as you meets the Satisfactory Academic Progress policy.
  • ACADEMIC PLAN-If it will take you more than 1 term to meet SAP standards you must submit an appeal that includes an Academic Plan approved by your academic advisor. The term by term and overall conditions of the approval will be outlined in the approval email you receive from the financial aid advisor who reviewed your appeal.

What if I Fail to Meet the Conditions of a Previously Approved Appeal?

Students who have failed to meet the conditions of a probationary term or academic plan that was approved as part of a prior SAP appeal are subject to additional requirements in a subsequent appeal. The new appeal must include a new statement letter. The appeal must also have a new corresponding My Degrees academic plan for SAP that has been approved and locked by an academic advisor. An academic plan is required even in cases where only a single term is needed to meet SAP requirements when the appeal is for failure to meet the terms of the prior appeal. Only appeals that include significant new information will be considered.