What is Satisfactory Academic Progress?

Oregon State University is required to establish standards for measuring Satisfactory Academic Progress (SAP) for students to be eligible for Title IV aid in accordance with the Higher Education Act of 1965, as amended by Congress.  Although the academic progress standards set by the financial aid office are similar to those set by specific academic departments and/or university standards, the financial aid standards for SAP are not the same.  A student must meet the requirements of the financial aid SAP policy to be eligible for federal, state and institutional financial aid assistance at Oregon State. The information below will provide you with a general overview of the policy. For complete Satisfactory Academic Policy details, please review our complete SAP Policy.

SAP has 3 components you must meet in order to retain your eligibility for financial aid. You are held to this standard regardless of whether you have received financial aid in the past. The 3 categories are:

  1. Grade Point Average (qualitative)-You must meet the Oregon State University minimum GPA of 2.0 undergraduate/post baccalaureate, 2.25 DVM, 2.0 PharmD, and all other Graduate Programs 3.0 in order to retain your eligibility. This is based on your Oregon State GPA, not your overall GPA. If you are in the Degree Partnership Program be advised that coursework completed at the community college WILL NOT impact your GPA for Satisfactory Academic Progress purposes.
  2. Completion Rate/PACE (quantitative)-You must complete at least 67% of ALL attempted coursework (including courses from the community college). Your PACE is the your EARNED HOURS/TOTAL ATTEMPTED HOURS. For example, 67 earned/120 attempted=55.8%.
  3. Maximum Timeframe-You have 150% of the published time it takes to receive your degree to complete it and remain eligible for financial aid. For example a Bachelor’s Degree requires 180 credit hours to complete, which means you would have a TOTAL of 270 hours to complete your degree before you are no longer eligible to receive financial aid. See the chart below for completion times.

Degree Program

Maximum

Time Frame

 

Degree Program

Maximum

Time Frame

First Bachelor’s Degree

270

 

Master’s Degree

127

Bio, Chemical, or Environmental Engineering

288

 

Ph.D.  

210

International or Ed Double Degree

318

 

Ph.D. College of Science

285

Forest-Civil Engineering Double Degree

348

 

Doctor of Pharmacy

246

2nd or 3rd Bachelor’s Degree

135

 

Doctor of VM

265

In addition, if you withdraw from all classes or do not complete at least one (1) credit satisfactorily for two terms in an academic year will be considered ineligible for further aid, but may file an appeal.  Students that are suspended then reinstated at any time by the University are required to file a written SAP appeal.  Eligibility to enroll for classes does not mean that Satisfactory Academic Progress requirements have been met.   

 

How am I notified?

Satisfactory Academic Progress is monitored at the end of each term and students will receive an email to their OSU student email address regarding their status for the upcoming term. The current SAP status will also be available to you through ONID. Students meeting the GPA and Pace components of the SAP policy are considered to be in GOOD standing and retain their aid eligibility (except as noted below).

You will be placed on financial aid WARNING if you were meeting the requirements in the prior term but are now not meeting the GPA or PACE measures of this policy. If you are on financial aid warning, you may continue to receive financial aid for one term. If you fail to meet the SAP standards by the end of your warning term you will be placed in an INELIGIBLE status. If you are in an INELGIBLE status you will be sent notification that future financial aid disbursements will be terminated.    Students in the following status at any time will become INELIGIBLE for financial aid:

  • Zero credit hours are completed for two terms (in which aid is received) in an academic year
  • Suspended by the University
  • Exceeded maximum time frame for degree 

You may submit an appeal for review of your circumstances to reinstate your financial aid eligibility, or you may attend without the benefit of financial aid until you reach the SAP policy standards.

 

How can I appeal?

You will need to submit a SAP appeal with the required documentation for your appeal to be considered. Please review the form and submit the documentation appropriate to your reason for appealing. It is also important that you meet with your academic advisor prior to submitting your appeal. In some cases you will be required to have an academic plan created for you in MyDegrees by your advisor in order for your appeal to be considered. In any case it is good practice to check in frequently with your academic advisor to be sure you are on track to graduate!

If your GPA/PACE appeal is approved it will either be:

  • PROBATION-If your appeal is approved for 1 term it will be defined as on PROBATION and you may receive aid for one term.  After that term you must be meeting the SAP policy in order to receive future terms of aid. If you fail to meet SAP policy after a term on PROBATION will become aid ineligible until such time as you meets the Satisfactory Academic Progress policy.
  • ACADEMIC PLAN-If it will take you more than 1 term to meet SAP standards in one probationary term you may submit an appeal that includes an Academic Plan approved by your advisor.  You may be approved for aid based on the terms of the Academic Plan but you will be required to meet the terms of your plan as outlined in the satisfactory academic progress appeal letter you will receive from the financial aid advisor reviewing your appeal.        

For a Maximum Timeframe Appeal we will need to know the total number of remaining credits you must take to achieve your 1st Bachelor’s degree, and those courses must be included in an academic plan from your advisor as part of your appeal. We CANNOT consider coursework needed to earn a minor or double major for a Maximum Timeframe extension.  If additional credits are granted, you will be ineligible for financial aid once those credits have been attempted, regardless of the grade earned. Appealing more than once for additional credits is difficult and requires not only extenuating circumstances, but a great deal of documentation for consideration.

 

Frequently Asked Questions ** Financial Aid Eligibility – SAP

  1. What is SAP? 
  2. How do I know whether or not I have been selected for not meeting the SAP standards?
  3. How often will I be evaluated for SAP?
  4. What do I need to do if I receive a SAP warning email notification?
  5. If selected as not meeting the SAP standards, what action(s) do I need to take?
  6. How will I know if my appeal has been received?
  7. How will I know the result of my appeal?
  8. What do I need to do after my appeal is approved?
  9. What do I need to do after my appeal is denied?
  10. Are there deadlines for submitting an appeal?
  11. What happens if I do not appeal?